Why use a move-in checklist?

A move-in checklist documents the unit’s condition at move-in. It reduces disputes at move-out and helps clarify what is normal wear vs. damage.

Should I take photos during the walkthrough?

Yes. Dated photos or video are often the best supporting documentation. Capture each room, appliances, and any existing damage.

Should the tenant sign the checklist?

Yes. Having both parties sign helps confirm agreement on the documented condition.

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Free Move-In / Move-Out Checklist Template (PDF & Printable)

Name: RentMouse
Rating: 4.9 (324 reviews)
Author: RentMouse

Download our free rental walkthrough checklist. Document property condition, track damages, and protect security deposits with this essential landlord form.

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Tip: Take photos/video and store them with the signed checklist. If you manage multiple units, using a portal for maintenance and documents makes it easier to stay organized.

MOVE-IN / MOVE-OUT CHECKLIST

Property Address: [PROPERTY ADDRESS]
Unit: [UNIT]
Move-in Date: [DATE]   Move-out Date (if applicable): [DATE]
Tenant(s): [NAMES]
Landlord/Agent: [NAME]

DOCUMENTATION
[ ] Take dated photos/video of each room
[ ] Record meter readings (if applicable): [DETAILS]
[ ] Keys/Fobs issued: [DETAILS]
[ ] Smoke/CO alarms tested: [PASS/FAIL + NOTES]

ENTRY / HALLWAY
Walls/Ceiling: [OK/DAMAGE + NOTES]
Floors/Baseboards: [OK/DAMAGE + NOTES]
Lights/Switches: [OK/DAMAGE + NOTES]
Doors/Locks: [OK/DAMAGE + NOTES]

LIVING ROOM
Walls/Ceiling: [OK/DAMAGE + NOTES]
Floors/Baseboards: [OK/DAMAGE + NOTES]
Windows/Blinds: [OK/DAMAGE + NOTES]
Lights/Switches/Outlets: [OK/DAMAGE + NOTES]

KITCHEN
Counters/Cabinets: [OK/DAMAGE + NOTES]
Sink/Faucet/Plumbing: [OK/DAMAGE + NOTES]
Appliances (list): [OK/DAMAGE + NOTES]
Floors/Baseboards: [OK/DAMAGE + NOTES]

BATHROOM(S)
Toilet: [OK/DAMAGE + NOTES]
Sink/Faucet: [OK/DAMAGE + NOTES]
Tub/Shower/Tile: [OK/DAMAGE + NOTES]
Vent/Fan: [OK/DAMAGE + NOTES]
Floors/Baseboards: [OK/DAMAGE + NOTES]

BEDROOM(S)
Walls/Ceiling: [OK/DAMAGE + NOTES]
Floors/Baseboards: [OK/DAMAGE + NOTES]
Closets/Doors: [OK/DAMAGE + NOTES]
Windows/Blinds: [OK/DAMAGE + NOTES]

LAUNDRY / MECHANICAL (if applicable)
Washer/Dryer: [OK/DAMAGE + NOTES]
Water heater / HVAC: [OK/DAMAGE + NOTES]

OUTDOOR / PARKING / STORAGE (if applicable)
Parking spot #: [DETAILS]
Storage locker #: [DETAILS]
Condition: [OK/DAMAGE + NOTES]

NOTES / DAMAGES (DETAILS)
[WRITE ANY DAMAGE, WEAR, OR SPECIAL NOTES HERE]

SIGNATURES
Tenant Signature: _______________________ Date: __________
Landlord/Agent Signature: _______________ Date: __________

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